Simplifying Compliance for Healthcare Providers and Business Associates
HIPAA Keeper™ by Aris Medical Solutions is available to medical practices and business associates throughout The Villages, Florida. Our cloud-based compliance platform securely organizes all your essential HIPAA documentation—including policies and procedures, employee confidentiality agreements, BA agreements, and training certificates—into one easy-to-access system. With HIPAA Keeper™, you can download a single ZIP file containing everything you need to prove compliance during an OCR (Office for Civil Rights) investigation.
Whether you operate a medical office, dental practice, or serve as a business associate, HIPAA Keeper™ makes compliance straightforward, affordable, and reliable.
Why HIPAA Compliance Matters in The Villages
HIPAA, the Health Insurance Portability and Accountability Act, requires all healthcare providers and their business associates to safeguard patients’ protected health information (PHI). In **The Villages—one of the fastest-growing retirement communities in the U.S.—**compliance is especially critical.
Unique Healthcare Needs of The Villages
The Villages is home to a predominantly senior population who often need regular care, specialty services, prescriptions, and long-term health management. This results in a high volume of PHI being exchanged daily among clinics, specialists, pharmacies, home care agencies, and hospitals. HIPAA compliance ensures this sensitive information is kept private, secure, and accessible only by authorized parties.
HIPAA Keeper™, An Affordable, All-in-One Solution
Our 7-Step HIPAA Keeper™ Compliance System helps practices and business associates easily manage every aspect of compliance. With plans starting at just $99 per month, it provides an affordable way to safeguard your organization from HIPAA violations, fines, and reputational damage.
Key Benefits of HIPAA Keeper™
- Dedicated HIPAA Specialist – Expert support via phone or email, with fast response times.
- HIPAA Training Included – Convenient, online staff training with certificates automatically tracked.
- Annual Risk Analysis – Required by HIPAA and included in your subscription.
- Comprehensive Risk Management Plan – Document vulnerabilities and corrective measures.
- Breach Notification Plan – Covers federal and Florida-specific requirements.
- Incident Documentation Tools – Proper forms to record and respond to security events.
- Complete Privacy & Security Rule Policies – With plain-language explanations for easy understanding.
- Continuous Updates – Stay current with evolving HIPAA laws and state privacy regulations.
Serving The Villages and Surrounding Communities
Aris Medical Solutions proudly supports providers throughout The Villages and neighboring areas including Belleview, Clermont, Eustis, Fruitland Park, Inverness, Lady Lake, Leesburg, Mount Dora, Summerfield, and Wildwood. Our goal is to ensure healthcare providers and business associates have the tools, training, and expert support needed to remain fully compliant.
Why HIPAA Compliance Is Essential in The Villages
- Protects a vulnerable population – Seniors are more susceptible to identity theft and fraud; compliance safeguards their sensitive information.
- Builds and maintains trust – In a community where relationships and referrals matter, strong privacy practices strengthen reputation and patient loyalty.
- Prevents costly penalties – HIPAA violations can lead to fines ranging from thousands to millions of dollars, along with reputational harm.
- Supports coordinated care – Compliance ensures PHI is shared securely between multiple providers, improving continuity of care.
- Meets federal and state requirements – HIPAA compliance ensures eligibility for Medicare and other federal programs relied upon by The Villages’ residents.
What HIPAA Compliance Involves
Healthcare providers and business associates in The Villages must:
- Perform regular risk assessments and audits.
- Implement administrative, physical, and technical safeguards.
- Provide ongoing staff training in HIPAA privacy and security.
- Maintain breach notification and response procedures.
- Secure both electronic and paper health records.
Protect Your Patients and Your Practice
HIPAA compliance in The Villages is more than following the law—it’s about protecting a vulnerable population, building trust, preventing legal and financial risks, and ensuring continuity of care.
With HIPAA Keeper™, you’ll have a complete compliance solution backed by expert guidance every step of the way.
📞 Call 877.659.2467 today or contact us online to schedule a free demonstration of HIPAA Keeper™.